Google Apps for Your Business


google_appsWhat is Google Apps?

Google Apps for Business is a suite of online tools built to help you and your employees communicate and collaborate more effectively. You get email, video meetings, documents and more – and access to them from anywhere, anytime, on any device.

As a Google Apps solution provider, we know that one of the keys to successful implementation is the understanding of how the features of each Google application can solve your everyday challenges.

The following information provides an overview and resources for each of the key apps.


Gmail allows you to run your business, not your email server. Gmail for business offers 25 GB of storage per user, powerful spam filtering, contacts management, BlackBerry and Outlook interoperability, and 99.9% uptime.

With Gmail, IM (Instant Messaging) as well as voice and video chat are integrated into one application. Since it is powered by the web, you can be productive from your desk, on the road, at home and on your mobile phone.

Regardless of whether you have an Android phone, Windows Mobile, iPhone or Blackberry – you can sync with your Gmail. Powerful features allow you to search and find emails easily, including historical threads of emails. Other features include tags and labels (to organize your emails, including colour coding), tasks (add messages to your task list), filters, archiving and the collaborative power of integrated IM, voice and video.


Google Calendar is a web-based application that enables employees to work together efficiently and helps to minimize the costs and IT hassles. Functionality includes the ability to overlay multiple calendars to see when people are available, along with an invitation-RSVP management system. Calendars can be shared company-wide or with select co-workers. A range of sharing permissions controls and helps maintain security and privacy.Your Calendar can be viewed, edited, guests invited, and new events created from your mobile devices as well. Google Calendar also makes it very easy to publish external company events by publishing a calendar to make it searchable in the Google Calendar gallery – they are easy to embed into a web page too


Google Docs provides a full suite of online documents with real-time collaboration. These web-based documents, spreadsheets, drawings and presentations allow users to edit the same file at the same time – so you always have the latest version.Web-based documents, spreadsheets, drawings and presentations mean that you’ll have access to your work anywhere, anytime. Google Docs is securely powered by the web, giving you the flexibility to be productive from your desk, on the road, at home and on your mobile phone.

Google Docs works in the browser on PC, Mac, and Linux computers, and supports popular formats such as .doc, .xls, .ppt and .pdf. You can upload and easily share files, which are stored in Google Docs and are always accessible and automatically backed-up online. Administrators can also manage file sharing permissions system-wide, and document owners can share and revoke file access at any time. Of course you will also benefit from regular feature enhancements without having to worry about installing new software or worrying about file compatibility. With Google Docs it’s simple and easy to use.


Google Drive gives you access to your work from anywhere, across your Mac, PC, mobile devices and on the web. Simply download Drive on your Mac or PC to sync files from your computer to the cloud. Update a file on one device and changes are automatically saved to Drive and your other device, so you have the most up-to-date version of your files wherever you need them.Share files or whole folders with individuals, your entire team or even customers and partners. In the Docs, Sheets and Slides editors multiple people can work on the same document at the same time.
Each user starts with 30GB of included storage, with additional storage available in 20GB increments or administrators can centrally purchase and manage up to 16TB (16,000GB) of additional storage for each user.


With Hangouts you can have a group chat, and easily turn it into a video or voice conversation right on your laptop, mobile phone or tablet. Meet face-to-face with up to 15 coworkers or customers from anywhere with just a click.
Whether you’re working with a global team or interviewing a job candidate, Hangouts lets you connect with your global team without spending time on travel or money on specialized hardware. It’s the next best thing to sitting in the same room.


Google+® is the latest technology available in the suite of Google Apps®. This is much more than a Facebook look-alike—it’s a complete communication and media tool.


Google+® enables users to connect to the world, create circles of common contacts (ex. project teams, customers), chat and instant video chat and conferencing with up to ten people. Much more will be added to Google+®, for business, in the coming months, as this product continues to evolve.


Compliance and e-discovery risks exist for organizations of all types today. A proactive strategy for managing these risks includes email archiving and search tools that allow organizations to respond quickly and effectively when the need arises. Google Apps® customers can purchase archiving and search tools as an add-on product for Google Apps®, called Vault.

Google Vault archiving and e-discovery provides users the ability to:

  • Allow administrators to search a centralized email archive.
  • Set email retention periods to comply with corporate policies.
  • Implement litigation holds to preserve email and text messages.
  • Identify and export email messages for audits, analysis or review.

Archiving and discovery tools are available as an add-on for Google Apps® for Business, with the simple integration of Vault.






The following information provides an overview and resources for each of the key apps. For additional videos, which provide a great introduction to features and functions, go the ‘Google Apps® Channel’ onYouTube.


  A complete online resource for Google Apps is available here.
  The complete Google Apps YouTube Channel is available here.


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